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JobsJP2481
a stage set up for a concert in a field

South Bank Parklands, Brisbane

RL

JP2481

Items5

  • A16000 × 2000 mm, hemmed with eyelets · PVC mesh
  • A2Double sided, 600 × 900 mm inserts · Corflute 5mm
  • A3Backlit fabric, 2400 × 1200 mm · SEG fabric
  • A4Full colour, laminated · ACM 3mm
  • A540 m run, cable ties supplied · Fence mesh

Activity4

  • 10:05 amPlanaFlagged the VIP lightbox artwork as late
  • 9:40 amKCBooked the truck for Fri 6am
  • YesterdayJTMoved Bar fascia panels to Packed
  • MonPlanaFiled Priya's email about gate times on this job
  1. 01

    Plan

    Quote it, break it into lines, set the dates.

  2. 02

    Make

    Chase artwork, get proofs approved, track production.

  3. 03

    Bump in

    Crew, delivery and install, all on the job.

  4. 04

    Packdown

    Pick it up, invoice it, see it paid.

Team chat

A chat for every job.

Every job has its own conversation, so the talk about the banners stays with the banners. Ask @Plana in the chat and it answers there, for everyone.

Pick a job and say something.

Riverside Festival · site signage
JT
Jo Tran9:12 am

Banners are on the printer now, eyelets this afternoon.

KC
Kai Chen9:40 am

Truck's booked for Friday 6am. I'll load the A-frames Thursday arvo.

Plana
Plana10:05 am

Heads up: artwork for the VIP lightbox is 2 days late. Sam hasn't replied since Tuesday.

Customer portal

Proofs approved in one link.

Send your customer one link. They see every proof, approve it or ask for changes, leave comments and drop in their files, with their name on every approval and no long email chain.

Approve the VIP lightbox and watch it land in the print queue below and on the job at the top.

portal.plana.fyi/riverside-live
a stage set up for a concert in a field
RL

Riverside Festival · site signage

From Eventline Signs, for Priya Shah

4/5 approved
entrance signageVIPPresented by Harbour Bank
Proof v2

Jo Tran

Here's the lightbox with the sponsor logo in. Colours matched to your brand guide.
  • People gathered in a park for an outdoor concertSite walk, north lawn.jpg
  • A wide riverfront park with green slopes and trees along a calm blue riverRiver walk.jpg
  • people gathering on concert during daytimeLast year's main stage.jpg

Event bible

Every job gets its event bible.

The deck for the day: every sign, where it goes on the site map, the run sheet and who to call. Made from the job itself, so it's never out of date. Share it with the customer or hand it to the crew.

Flip through the slides, drag a pin on the site map, or edit the run sheet.

a stage set up for a concert in a field

Event bible · Riverside Live

Riverside Festival

South Bank Parklands, Brisbane · Sat 15 Nov · Install Fri 14 Nov, 7am

Assistant

Text it like a teammate.

Ask where a job is at, what's on this week or who still owes artwork. It knows every job and every email, does the legwork, and leaves anything that goes out for you to approve.

Ask it to mark the banners packed and watch the job at the top change.

9:41
3
PlanaPlana

iMessage
Today 8:02 am

Morning! Anything I should know about Riverside?

Checked what is slipping

Morning! Install is Friday 7am and the truck's booked.
One thing: Sam still hasn't sent the artwork for the VIP entry lightbox. Want me to chase?

Works with Claude and ChatGPT

Ask Claude about your jobs.

Already use Claude or ChatGPT? Connect Plana and ask about your work there: what's due, who owes artwork, what a job made. It sees only what you can see, acts as you, and anything it would send waits for your approval. How to connect it

Pick a question to see what comes back.

Claude or ChatGPT, with Plana connected
What's due this week?
Plana · Looked at your jobsPlana · Read the calendar

Three jobs are due this week:

  • JP1046Bondi Food Festival — pull-up bannersThuPrinting
  • JP1040Bondi Food Festival — site signageSatProofs out
  • JP1042Coastline Physio — reception signFriApproved

The site signage still has two proofs waiting on Jess. Want me to draft a nudge?

Ask about your jobs…

Your Plana email

Cc Plana. It keeps up.

Your business gets its own Plana address, like yourshop@plana.email. Copy it on any email to a customer or supplier and the email, and anything attached, lands on the right job for the whole team. No forwarding, no setup on each person's mailbox.

Tojess@baysideevents.com.au
Ccharboursigns@plana.email
SubjectRe: Fun Run banners, final sizes

Hi Jess, proofs attached at 3000 × 900. Printing Thursday, install Saturday 6am.

finish-arch-proof.pdf · start-line-proof.pdf

In Plana
Job 30412 · Bayside Fun Run
  • Email filed on the job
  • Both proofs saved to the job's files
  • The whole team can see it

Venues in 3D

See it in the venue before it's made.

Trace each venue you work at once: its rooms, bars, walls and stairs. Then every job's signs stand where they'll go, with the real artwork on them. Show the customer, and plan the install before anyone's on site.

Swap the artwork and watch it change on the bar.

Swap the artwork
A bar with a pop-up bar, a photo wall and a DJ booth, each with the event's artwork on it

Made for the whole crew

Whatever you do on the job, it fits.

Every line on a job carries its own steps, from design and approval to printing and the install. Whoever does a step ticks it off from their phone, and everyone sees it move.

Pick who you are and press their button.

JP2481 · Summer Series launch

Bar wrap ×2 · 3000 × 1000 mm

Foamboard 5mm · both sides

Needs artwork
  1. DesignUp next · Sam · designer
  2. Customer approvalJess · Tidal Events
  3. PrintJo · printer
  4. InstallAli · installer

Plana on the designer's phone

Bar wrap ×2 · JP2481

Bar wrap needs its proof

It's your turn.

Plana Connect

Coming soon

Your job and your supplier's, linked. One source of truth.

Tidal Events · Event agency

Summer Series launch

Bar wrap ×2Needs artwork

Harbour Signs · Signage

JP2481 · Summer Series launch

Bar wrap ×2Needs artwork

The agency plans and designs; the sign shop makes and installs. Each works in its own Plana, and every proof, step and install shows on both, without an email in between. Prices stay with whoever they belong to.

Plana vs Asana

Your jobs, not just your tasks.

Asana keeps tasks in order for any kind of team. A sign or event job is more than tasks, and Plana has a place for every part of it, ready on day one.

In Asana

  • Tasks and projects you set up yourself
  • Quotes and invoices in another program
  • Emails forwarded or copied onto tasks
  • Artwork and proofs sent back and forth by email
  • Installers need their own login to see anything

In Plana

  • Jobs ready for quotes, artwork, production and installs
  • Quotes priced from your own materials, then invoiced
  • Emails and attachments filed on the right job for you
  • Customers approve proofs on their own link
  • Installers get the address, contacts and photos on their phone

See Plana and Asana side by side

Run your next event from one place.

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